Reengineer your shipping GL Coding processes with Zaar Consultants
The precise, flexible and automated cost accounting solution for scaled enterprises
Introduction to GL Coding
with the administrative strain and complexity that comes with it. Especially in the case of FedEx, UPS and DHL invoices.
Shipments tendered incorrectly, with the incorrect reference fields and on the wrong account, represent 2 to 20% of all shipments. When this happens, related invoice charges must be reconciled manually, which wastes valuable time and leaves room for human error.
There’s a better way.
The Zaar Consultants General Ledger Coding service (GLC) automates the process of general ledger coding even on the messiest freight invoices. GLC handles the most complex GL coding logic like a pro.
How GL Coding works // Rules
GL Coding Rules created within the GLC section of your Zaar Consultants account govern how shipping charges are routed into cost centers and work together to handle exceptions seamlessly. Once the GL coding rules are set, GLC begins to match invoice data with internal codes and validates each cost component.
Take for example GL coding logic that targets the reference field on a shipping invoice, and a one-off shipment with missing reference field. This creates a problem. The shipment is not easily coded. The shipment must be reconciled manually or it’s routed to the incorrect cost center. With GLC, a secondary rule targeting a different attribute of the shipment routes the shipment into the correct cost center.
Secondary rules
Think of linked rules like lower priority rules that target other attributes of a shipment to help handle the exceptions. In the case of the GL code example mentioned above, where the reference field is missing, a secondary rule targeting the ship-from-location correctly routes the charges into the appropriate cost center.
How GL Coding works // Attributes
The following attributes are available for coding logic. Any part of the shipping invoice data can be used to route charges into specific cost centers, including the following:
- Account Number
- Receiver Address Type
- Sender Country
- Actual Weight
- Receiver Name
- Sender Postal Code
- Billing Unit
- Receiver Company
- Sender Name
- Charge Description
- Receiver Address
- Sender Company
- Dimensional Volume
- Receiver City
- Sender Address
- Invoice Number
- Receiver State
- Sender City
- Master EDI number
- Receiver Country
- Sender State
- Package Type
- Receiver Postal Code
- Service Type
- Payment Type
- Receiver Zone
- Plan Number
- Reference Notes
- Rated Weight
Functions
- Match All
- Ends With
- Doesn’t Contain
- Match Any
- Equals
- Doesn’t End With
- Match None
- Matches Wildcards
- Doesn’t Equal
- Begins With
- Is Empty
- Isn’t Empty
- Contains
- Doesn’t Begin With
- Doesn’t Match Wildcards
Product // Benefits
Save time
Displays the published and net transportation charges, zone and rated weight for every shipment.
More Accuracy
With an integrated General Ledger, key decision makers have immediate access to accurate financials to make strategic moves, and accounts payable has created a more agile environment. Don’t let limited coding structure hold your business back.
FINANCIAL COMPLIANCE
GLC guarantees data integrity, aligns cost center information with invoice data, and ensures financial compliance. Use the GLC service to build queries, view real-time financials and pull ad-hoc reports for deep dives into financial records. GLC accelerates reconciliation, amplifies financial transparency and enables businesses to meet internal and external reporting requirements.
Product // Features
- Completely automates GL Coding
- Handles messy invoices like a pro
- Supports multiple bank accounts
- Automates seamlessly with configurable rules
- No limits on the number of GL account codes
- Uses linked rules to handle exceptions
- Scheduled reports sent weekly
- Supports even the most complex GL account code structure
- Invoice consolidation (IPR)
Product // Pricing
Zaar Consultants believes pricing should be simple and without surprises. The pay-as-you-go pricing model defined below is a per cost component pricing model. Examples of cost components found on freight invoices include any of the following:
- Transportation charges
- Performance discount
- Fuel surcharges
- Residential surcharges
- All other cost components
Each cost component is the per unit, per transaction fee for GL Coding that cost component.
Pricing model
Pay-as-you-go pricing
Setup price: $1,000
Default price: $0.05 per cost component
Product // Pricing
You don’t have to accept inefficient accounting processes as a cost of doing business. Zaar Consultants brings precision and unparalleled cost savings to your business. Create an account in two minutes. No credit card is required at the time of registration.
Get a firsthand look at how Zaar Consultants works, and what it can do for your business. You can turn 15 minutes of your day into a money-making, time-saving opportunity. Gather the team and take a look at the tech underneath the hood.
GL Coding works to reduce administrative overhead, increase savings, and streamline processes. Get your outstanding questions answered by speaking with a Live Shipping Expert. Secure the savings you deserve.
